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The all-in-one scheduler for coordinating people, activities and locations across executive visits, client tours and multi-day events. Build the perfect agenda, catch every conflict, and keep your whole team in sync — in real time.
A complete coordination platform — from a single VIP tour to a packed multi-day program with a whole team working together.
See the day by Person, Activity or Location — switch instantly to spot gaps and overlaps from every angle.
Automatic checks stop double-booked people and rooms before they happen, with a running conflict count and a full-schedule scan.
Move an activity to a new time in seconds, with slots highlighted green or red so safe drops are obvious.
Invite your team as Admin, Moderator or Viewer — each with exactly the access they need, nothing more.
Moderator edits become requests an admin approves — coalesced per item, conflict-flagged, and undoable in one click.
Moderators see their own draft while the real agenda stays untouched — with track-changes markers and a one-tap toggle.
Share an agenda by number with a role password, or send a link that auto-joins people the moment they sign in — and rotate the passwords anytime to instantly revoke old links and remove anyone you no longer want.
Cloud-backed and instant. Everyone sees the latest agenda the moment it changes — no refresh needed.
A live time indicator shows what's happening right now, in any timezone you choose with instant search.
Block multi-day travel and transfers, and create recurring sessions across many dates — conflict-checked on each one.
A deep 50-step history means you can experiment fearlessly and roll back in one click.
A polished interface that adapts to your system theme automatically, or flip it manually with one tap — day or night.
Colour-code activities from a full visual palette or a custom picker — and your recent colours are saved right there for one-tap reuse.
Save your attendees, activity types and locations once, then search and drop them into any agenda in seconds.
A friendly walkthrough explains each step the first time — tuck it into the floating helper and bring it back whenever you need a hand.
Four simple steps to a conflict-free schedule your whole team can rely on.
Set up your attendees, activity types and locations once — reuse them everywhere.
Drop activities onto the timeline, or quick-add travel and repeating events in seconds.
Real-time detection flags double-booked people, rooms and missing details instantly.
Everything saves to the cloud and updates live for your team. Share read-only with guests.
The same agenda, instantly reorganised around whatever you need to check.
Each person's day on its own row — see at a glance who's busy, who's free, and what's coming up next.
Group the schedule by activity to manage attendees, rooms and timing for each session in one place.
Track how every room and venue is used across the day so two things never land in the same place.
When important guests arrive, every minute is planned and every detail matters. Visitagendas keeps the whole choreography — people, sessions, rooms and transport — in one clear, shareable place, so nothing slips and no one is double-booked.
How planning teams keep complex, high-stakes visits running smoothly.
"We used to juggle spreadsheets for every executive visit. Now the whole day lives in one place and conflicts surface before they become problems."
"The three views are a game-changer. Checking room usage and each person's schedule takes seconds instead of an afternoon."
"Real-time sync means my whole team is always looking at the same agenda. Sharing a read-only view with stakeholders is effortless."
"Our delegation weeks used to be chaos. Now every host, room and transfer is mapped out — and approved — before anyone lands."
"I share a view-only link with leadership and they always see the live plan. No more 'which version is this?' emails."
"A three-day conference agenda came together in an afternoon — and it flagged two room clashes I'd have completely missed."
Joining and collaborating is always free. Owning and running your own agendas is the Admin plan — free during our Soft Launch, with unlimited weekly renewals while it runs.
Sign in to your workspace, or get in touch to request access.
Questions, demos or access requests — we'd love to hear from you.
Create, open and share visit agendas.